For referring clinicians
Some clients can’t use therapy yet. Regulation comes first.
A structured coaching adjunct that builds the physiological foundation clinical work depends on, in its own lane, with a closed coordination loop back to you.
Scope, by design
Coaching stays coaching. Clinical stays yours.
The method is informed by doctoral training in clinical psychology, which is why it pairs naturally with brain-based and trauma-informed treatment. The boundary is engineered, not implied: non-diagnostic, present-focused, skills and behavior. No trauma processing. No treatment. No clinical claims.
Mood screening stays with you
Clinical monitoring stays with you. Clinician-referred clients do not get the mood and anxiety questionnaires (PHQ-8 and GAD-7) automatically; Adam adds them only when the work calls for it. Adam measures burnout, sleep and regulation. Anything clinical-shaped that surfaces in the work comes back to you the same day, and coaching pauses wherever it touches clinical material.
Adjunct, not competition
Phoenix Protocol runs alongside treatment. The goal is a client whose nervous system can actually use the therapy you provide: better session tolerance, more regulation capacity between appointments, and faster traction on the clinical work itself.
Who is not a fit
Active suicidality, acute psychiatric instability, untreated substance dependence, or a primary need for trauma processing. That work stays clinical. If it emerges mid-engagement, coaching pauses and the client returns to clinical care first.
When a client brings you the coach-or-therapist question, this plain-language guide is written to be shared, including the cases where the honest answer is a therapist, not a coach.
The program
Six months. Paced by stability. Measured.
Phoenix Protocol is a six-month structured program, paced to how nervous systems rebuild. Progress moves with stability, not the calendar.
- Months 1 to 2
Stabilize
Baseline measures, sleep and load triage, and the foundations of regulation.
- Months 2 to 4
Rebuild
Pattern work, reframing and identity work. Home neurofeedback usually starts here, once things are steady enough.
- Months 4 to 6
Integrate
Habits that hold, realigning work and home, and tapering sessions toward independence.
- Month 6
Close-out
Measures again against baseline, a written plan for keeping what was built, and a follow-up 30 days later.
20 to 22 sessions on a deliberate taper
Weekly for three months, then every two weeks. Support steps back as self-regulation builds. The program ends in independence, not dependence.
Structure between sessions
Phase-matched daily journaling in Castalia, plus email and text access between sessions with a 24-hour reply standard. That access is non-crisis support, and the agreement says so, with crisis resources included.
Optional home neurofeedback
Three to four months of at-home EEG training, about 20 minutes a session, three to five times a week, with a weekly remote review of the data. Wellness-grade training, with no diagnostic or treatment claims.
Measurement and reporting
You see the data, not just hear it went well.
The same questionnaires at baseline, the midpoint and month six, reported in plain-language summaries you can use.
- Burnout
- Burnout Assessment Tool (BAT-23), the primary outcome across exhaustion, mental distance, and cognitive and emotional impairment.
- Sleep
- Athens Insomnia Scale plus a structured daily log. Sleep is upstream of regulation, so it anchors the early work.
- Wellness
- Pinnacle Wellness Assessment, developed by Adam Grimm: 36 items across 12 wellness areas, showing where change concentrates.
- Your copy
- With the client’s written release, you receive the intake summary, updates at phase transitions and the outgoing report. These are coaching reflection and progress tools, not diagnosis. Clinical symptom measures stay with you.
Working together
The coordination loop.
Refer
Send your client to the free 25-minute call, or make a warm introduction by email and Adam takes it from there. No commitment either way.
Consent
At enrollment your client signs a release authorizing coordination. Nothing moves between us without it.
Coordinate
You receive the intake summary, progress updates at phase transitions or on your preferred cadence, and same-day contact if anything clinical-shaped surfaces.
Close the loop
An outgoing report at the end, including the plan for keeping what was built, so your clinical picture stays complete after coaching ends.
What your client will see
Engagement options.
Referring for focus and cognitive performance rather than burnout? Coaching sessions run under the same scope rules and coordination structure.
- Coaching sessions
- $175 per session, client-paced, stop anytime. Monthly plans from $150 a session.
- Phoenix Protocol
- $6,000 paid in full, or 6 monthly payments of $1,050 ($6,300 total).
- With home neurofeedback
- $8,000 paid in full, or 6 monthly payments of $1,400 ($8,400 total). Equipment rental included.
- Neurofeedback only
- $300 assessment, then a home program: $2,172 for three months or $2,846 for four, all in, with the assessment, equipment rental and shipping included.
One conversation tells us both if it fits.
Questions about a specific client, the method or the coordination structure: reach out directly. Fast answers, no pitch.
Adam Grimm, M.A., ACC
M.A. Clinical Psychology | ICF Associate Certified Coach (ACC) | Completing doctoral studies in clinical psychology
21 years in the U.S. Air Force, 13 in Explosive Ordnance Disposal (EOD). Pegasus Realm LLC is a certified SDVOSB.